Earlier human resources as an organization’s part was deemed to only serve as a helping hand to managers making final decisions about whom to fire and whom to keep. The world of talent management has come of its own in the last decade. Documentation has gone from paper to internet, cloud, and its indispensability has made them into digital currency in the talent management strategy.
A paper would be too outdated a medium for recent digital transformation, agreed. But documentation is very much relevant today. Digital strategy isn’t the sole property of digital marketing team in an organization, it caters to every department and is pervasive everywhere.
Through traditional core processes of human resources like recruitment, succession planning, appraisal, and exit interview- it is applicable everywhere. Even to the extremes that all the legal provisions of the companies fall under the ambit of documentation. To have access to every document under a single digital platform or centralization of documentation is the most essential for talent management strategy and one with an effect on legal dimensions of a company.
Information management helps in the carrying out of advanced employee lifecycle management and workflow. There are millions of disparate elements, sources, and systems one is dealing with when one is referring to an individual. The address, the phone number, and the provident fund statuses have to be made up-to-date from time to time, lest, god-forbidden somebody meets with an accident or steals insider information and the company gets embroiled in legal hassles.
Human capital is increasingly being seen as something to cherish and to be nourished. That’s the reason employee experience, design thinking, and ergonomics is gaining the limelight. But its efficient management brings in a lot of data to be catered to suffice for employment law, safety, and regulatory compliance. The advantages of mining, searching, and verifying data on a single screen isn’t lost to the human resources management professionals to be.
That is the reason, it has brought about easy and heavy adaptations of a variety of software and tools inside the organization and the world of talent management. When work becomes optimized due to documentation, nobody complains. These programs are made in a way that they support different versions of a document and make a single-click accessibility easy. It also helps with the planning and automation. Scheduling training development and leadership and management development program become convenient through the use of such programs.
When the process of every procedure becomes transparent, it brings knowledge-sharing, accountability, and empowerment of people. Empowered people are happy and are easy to retain. This increases company profits and decreases turnover rates. Meanwhile, all the traditional roles are easily played by such systems like pension arrangements, organizational compensation, and benefits management, and so on.
It’s studied that in the employee life-cycle, 120 different processes may be required. It’s not humanly possible to keep a tab on every minute detail. Documentation is a savior in the world of talent management.